Fremantle
Film Pre-Production Pack Template for Production Companies
A pre-production pack a production company sends after signing: the film in frames, locations, crew, schedule, contingencies and the sign-off that locks the shoot.
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Get your client to sign off on the shot list, locations, crew and weather plan in one pass. Approval summaries, lens and light notes, and a dated schedule keep every decision on the page.
Get the brief approved on the page
Clients read the scope, then sign the agreement section right there. No PDF download, no printing, no waiting.
Assemble a brief in minutes
Drop in hero, breakdown, task list, and steps blocks, then save your best brief structure to reuse on the next project.
Your brief reads right on any screen
Clients open it on a phone between meetings and the showcase, steps, and accordions still sit exactly where you placed them.
See which parts of the brief land
Heatmaps show if clients linger on the breakdown or skip the tasks, and session replays tell you when to follow up.
Know the moment your brief is read
Get a ping when the client opens the brief, leaves a comment on a section, or signs the agreement.
Write the brief with your team
Your strategist tightens the copy while your designer swaps showcase images, all in the same brief, live.
See how every part fits
The pack opens with the approvals you need and closes with a signature line, moving from creative vision through shots, places, people and risk. Keep what fits your shoot, drop what doesn't, and reorder anything.
Pre-Production Pack Cover with Approval Deadline
Opens the Perihel Eyewear Pinnacles shoot pack with the 6 April lock date and a clear agenda: film, locations, crew and wind contingencies. Clients know what to approve before anyone travels.
Client Decision Summary: Three Approvals Needed
Distills the ask into three sign-offs: shot list, cast and locations. Ties each to the 6 April deadline and the 7 April crew and kit confirmation, so approvals never stall production.
Film Concept Statement and Creative Vision
Pitches the ninety-second, single-walker, no-voiceover film in a few lines. The glare-on, glare-off idea gives clients a clear creative anchor and shows how the lens carries the story.
Frame-by-Frame Shot List with Light and Lens Details
Walks through each frame with lens choice, timing and light, such as the 200mm ridge shot at first light. Clients see exactly what they are approving and why timing matters.
Recced Filming Locations in Shooting Order
Presents three scouted locations in sequence, with recce dates, the Cervantes base, hotel and 4WD convoy logistics. Proves the plan is tested and makes location approval straightforward.
Production Crew Directory and Key Contacts
Introduces the crew behind the call sheet and names Daniel as the single contact for dates, access and budget. Clear ownership builds trust and speeds up communication.
Eleven-Week Production Schedule from Recce to Delivery
Maps the full timeline with the two contracted review rounds and notes how the weather hold affects dates after 21 April. Gives clients a realistic view of milestones through to final delivery.
Key Dates Roadmap from Sign-Off to First Light
Highlights the five dates that need client attention, starting with the 1 April production meeting. Everything between is handled by the production team, keeping client effort low.
Weather and Risk Contingency Plan
Documents fallback plans in expandable answers, including the 22 April wind hold. Decisions are made in advance, so no one is improvising at 04:40 in a car park.
Final Sign-Off and Plan Approval
Gives clients a clear place to approve by 6 April and locks the plan. States that the fee, usage licence and delivery list in the contract stay unchanged, so approval carries no surprises.
Find your answers
Answers to common questions about building pre-production briefs that take commercial film clients from concept to signed approval.
A strong film production brief covers six core sections: Overview (project goals and audience), Decision (approvals and key stakeholders), The film (concept, tone, and runtime), Shot list (scenes and camera setups), Locations (venues, permits, and logistics), and Crew (roles and contacts). Together they give every team member the same creative and logistical reference point before filming begins.
Replace the placeholder text in each section with your project details, then add or remove rows in the Shot list, Locations, and Crew sections to match your scope. You can rename headings, reorder sections, and add your branding or reference images. For smaller shoots, condense the Decision section to a single approver and sign-off date.
List each shot in order with a shot number, scene, camera angle or movement, lens or framing, location, and brief description. Group shots by location to reduce company moves and save time on set. Add notes for lighting, talent, or props so the crew knows what to prepare for each setup.
Yes, you can export the brief to PDF for sending to clients, or share it as a live link so your crew always sees the latest version. PDF exports are ideal for sign-off and print copies on set. Shared links make it easy to update the shot list, locations, or crew contacts as plans change.
Yes, the template works for commercials, corporate videos, music videos, documentaries, and short films. The Decision and Overview sections suit client-led projects that need approvals, while The film and Shot list sections support more creative, story-driven productions. Scale the Crew and Locations sections up or down depending on your budget and team size.
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