--- title: "Run sheet" description: "Send run sheets as pages your team and client open anywhere. Built for creative studios, with timings, cues, venue maps, live editing and approval on the page." canonical: "https://formlio.com/use-cases/run-sheets" locale: "en" type: "useCase" alternates: fr: "https://formlio.com/fr/use-cases/run-sheets.md" --- # Run sheet ## Send run sheets as good as your work. Timings, cues, contacts and the venue on one page your team and client open anywhere. Run sheet software built for creative studios. - [Start your run sheet](https://formlio.com/signup) - [Book a demo](https://formlio.com/demo) ### Present Show the run of the day, the venue and the cues in your studio's look. No more out-of-date run sheets in five inboxes. ### Send Share one run sheet link that always shows the latest version. No more new files and emails for every correction. ### Follow up See who opened the run sheet and which sections they read. No more sending a PDF into a black box. ### Agree Let them comment on the page and approve the run of show. No more sign-off chased the week of the event. ## Go from first draft to your client. Lay out timings, cues, contacts and the venue in your studio's look. Share it privately with your team and client, see what they read, and collect approval on the same page. 1. **Present: Build it from blocks, in your studio's look.** — \- Blocks for a timeline, accordions for cues, a venue map and contacts - Logo, fonts and colours set once - Build from scratch or duplicate your last run sheet 2. **Send: Choose who sees the run sheet, then share the link.** — On a private link, only the people you invite can open it. Allow re-sharing per person, or keep it to them. 3. **Follow up: Get an alert when it's opened, then see what they read.** — See who viewed it on a private link, how often, and the time spent on each section. 4. **Agree: Let them comment on the page and approve the run of show.** — Signed-in viewers chat with your team and quote the line they mean. The client approves with a slide. ## Add more to every run sheet. Embed Google Maps, Google Sheets and Calendly next to each cue. Publish it all on your studio's own domain. ### Embed what you already use Google Maps, Google Sheets and Calendly, live on the page. ### Talk on the page Pin a video or voice note next to each cue, and chat live with your client on the document. ### Your own domain Publish your documents at an address like docs.yourstudio.com. On the Pro plan. ### Connect ChatGPT or Claude Build, edit or check on documents from the chat. ### Live editing Your team works on the same document at the same time, and sees when your client is on it. ## What changes when the run sheet is a page. Three studios, in their own words. > The level of customisation is a real strength. It allows you to create something that feels aligned with your own visual identity, without compromising on speed or usability. And importantly, it moves proposals away from static documents into something far more dynamic and engaging. > > — Ana Grigorovici, Founder, Designer & Creative Strategist, Design Bench Studio > I’ve used Formlio for design cases and proposals, and it’s a much better fit than the usual old-school tools. Most of them feel like a chore. Formlio doesn’t. It’s flexible, easy to use, and the support is seriously top tier. > > — Tadas Jotkevicius, Creative Art Director & 3D Artist, Tadas > The team at Formlio are so passionate about building a product specifically for creatives. They have really listened and turned feedback in features that are especially important to our day-to-day proposals. Having a responsive, web-style proposal just makes sense. It meets people where they are eg. scrolling on their phone, mid commute, making quick decisions. I’ve really loved connecting with Marianne and watching Formlio's journey unfold from the early stages. > > — Anita Taylor, Brand & Web Designer, The Design Lounge ## Common questions about run sheets. Venue maps, last-minute changes, phone reading, team editing, privacy and approval for your run sheets. ### Can I show the venue on a map? Yes. Embed Google Maps live on the page, next to the rest of the document. ### What happens when timings change? Edits to a published document stay hidden until you republish, and the same link then shows the latest version. Version history keeps every version so you can preview or restore one. ### Does it read well on a phone? Yes. Every Formlio document is a responsive web page that reads on desktop, tablet and phone. ### Can my team edit it together? Yes. Your team works on the same document at the same time, with live cursors and edits. ### Can I keep it private? Yes. On a private link, only the people you invite can open it, and they verify their email first. Anyone else can request access, which you approve or decline from the email. ### Can my client approve the run of show? Yes. With Slide-to-Approve for a quick yes, or an e-signature when it must be formal. ### Can I reuse it for the next event? Yes. Duplicate the document and change what differs, or save a block you have set up and add it to your next run sheet. > “The work studios make is considered down to the last detail. The documents that carry it to the client rarely are. We made Formlio so every one of them is as good as the work.” ## Start with your next run sheet. Start from an event template, add your timings and send the link. [Browse templates](https://formlio.com/templates) ## Related - [Events & experiential](https://formlio.com/industries/events-experiential): For event agencies. Send event pitches, budget estimates and run sheets as pages clients open anywhere, in your agency's look.