--- title: "Fee variation" description: "Send fee variations as pages your client opens anywhere. Templates for creative studios, with the change priced line by line, view tracking and e-signature." canonical: "https://formlio.com/use-cases/fee-variations" locale: "en" type: "useCase" alternates: fr: "https://formlio.com/fr/use-cases/fee-variations.md" --- # Fee variation ## Send fee variations as good as your work. What changed, the fee impact and the change priced line by line, on one page your client signs. Fee variation software built for creative studios. - [Start your fee variation](https://formlio.com/signup) - [See the templates](https://formlio.com/templates) ### Present Show what changed and why, with the fee impact priced line by line. No more revised fees sent without the reason. ### Send Share one fee variation link that always shows the latest version. No more new files and emails for every correction. ### Follow up See who opened the fee variation and which sections they read. No more sending a PDF into a black box. ### Agree Let them accept the change and e-sign on the page. No more extra work started on a verbal yes. ## Fee variation templates for creative studios. Fee variation templates for architecture practices. Show what changed, the impact on fee and programme, and the change priced line by line, in your studio's look. - [Salzburg](https://formlio.com/templates/salzburg-architecture-fee-variation) — A fee variation an architect sends when the scope changes: what changed, the impact on fee, build cost and programme, the change priced line by line, what stays the same and the decision needed from the client. ## Go from first draft to your client. Lay out what changed, the fee impact and the revised programme in your studio's look. Share it privately, see what they read, and collect an e-signature on the same page. 1. **Present: Build it from blocks, in your studio's look.** — \- Blocks for itemised fees, a Gantt programme, what stays the same and the signature - Logo, fonts and colours set once - Start from a template or duplicate your last fee variation 2. **Send: Choose who sees the fee variation, then share the link.** — On a private link, only the people you invite can open it. Allow re-sharing per person, or keep it to them. 3. **Follow up: Get an alert when it's opened, then see what they read.** — See who viewed it on a private link, how often, and the time spent on each section. 4. **Agree: Let them accept the change and e-sign on the page.** — Price the change line by line, with optional items they can switch on. They approve with a slide or sign, and you get a notification. ## Add more to every fee variation. Embed Google Sheets, Figma boards and Loom walkthroughs next to the change. Publish it all on your studio's own domain. ### Embed what you already use Google Sheets, Figma boards and Loom walkthroughs, live on the page. ### Talk on the page Pin a video or voice note next to the change, and chat live with your client on the document. ### Your own domain Publish your documents at an address like docs.yourstudio.com. On the Pro plan. ### Connect ChatGPT or Claude Build, edit or check on documents from the chat. ### Live editing Your team works on the same document at the same time, and sees when your client is on it. ## What changes when the fee variation is a page. Three studios, in their own words. > The level of customisation is a real strength. It allows you to create something that feels aligned with your own visual identity, without compromising on speed or usability. And importantly, it moves proposals away from static documents into something far more dynamic and engaging. > > — Ana Grigorovici, Founder, Designer & Creative Strategist, Design Bench Studio > I’ve used Formlio for design cases and proposals, and it’s a much better fit than the usual old-school tools. Most of them feel like a chore. Formlio doesn’t. It’s flexible, easy to use, and the support is seriously top tier. > > — Tadas Jotkevicius, Creative Art Director & 3D Artist, Tadas > The team at Formlio are so passionate about building a product specifically for creatives. They have really listened and turned feedback in features that are especially important to our day-to-day proposals. Having a responsive, web-style proposal just makes sense. It meets people where they are eg. scrolling on their phone, mid commute, making quick decisions. I’ve really loved connecting with Marianne and watching Formlio's journey unfold from the early stages. > > — Anita Taylor, Brand & Web Designer, The Design Lounge ## Common questions about fee variations. Pricing a change, options, signature validity, several signers, further changes and client sign-in for your fee variations. ### Can I price the change line by line? Yes. Add quantities, discounts as a percentage or fixed amount, and tax rates added or included, with a total that updates. ### Can my client choose between options? Yes. Mark items as required or optional, and let the client pick one, several or all. ### Is the e-signature valid? Formlio e-signatures comply with eIDAS in the EU and ESIGN and UETA in the US. Each one records the signer's consent, email, time and a fingerprint of the document, and shows if the document changed since signing. ### Can several people sign? Yes. Set how many signatures are required and, if you want, who must sign. The block shows progress, such as 2 of 3 signed, and you are notified at each signature. ### What if the scope changes again? Send a new variation, or edit and republish. Each signature records a fingerprint of the document and shows Changed since signing if it no longer matches. ### Does my client need an account? No password is needed. On a private link, clients sign in with a 6-digit code, the link in their invite email or Google. Approving or signing always asks them to verify their email. > “The work studios make is considered down to the last detail. The documents that carry it to the client rarely are. We made Formlio so every one of them is as good as the work.” ## Start with your next fee variation. Pick a template, add your work and send the link. [Browse templates](https://formlio.com/templates) ## Related - [Architecture](https://formlio.com/industries/architecture): For architecture practices. Send fee proposals, design presentations and stage sign-offs as pages clients open anywhere, in your practice's look.