---
title: "Fee Variation for a Flagship Store Opening Six Weeks Early"
description: "Tindall Greaves prices bringing the Verrin flagship opening forward six weeks: added design fee, fit-out costs, risks and the decision needed."
canonical: "https://formlio.com/documents/philadelphia-retail-fit-out-fee-variation"
locale: "en"
type: "document"
lastModified: "2026-11-11"
---

# Fee Variation for a Flagship Store Opening Six Weeks Early

## Cover

### Six weeks early. Fully priced.

Verrin has asked to open its Walnut Street flagship on October 8, 2027, in place of November 19. This variation prices that change and asks for one decision by June 25.

- Prepared for: Pilar Ostrow, Verrin
- Variation 03: June 21, 2027
- Decision by: June 25, 2027

*An empty, nearly finished store interior with green display shelving and a terrazzo floor*

*Tindall Greaves*

## What changed

### October 8 in place of November 19

On June 15, Pilar Ostrow asked us to bring the Walnut Street opening forward six weeks, so the store trades through the whole holiday quarter.

The request came by email, after Verrin's board approved the earlier date on June 11. It is a sound commercial call and it is achievable. It is not free. The design does not change: 6,200 sq ft over two floors, the scheme you approved on May 14.

What changes is the order and speed of everything after it. Specification runs alongside procurement, the millwork is split across two shops, and the site works a second shift from July 12. If we have any of this wrong, tell us before you read on.

## Impact

### The earlier date in four numbers

Figures in US dollars. The fit-out figure is the contractor's estimate of June 18, passed on at cost.

### Earlier opening

**6 weeks**

### Added design fee

**$52,657**

### Added fit-out cost

**$162,475**

### Schedule float left

**4 days**

## Where the time comes from

### Where the six weeks come from

Nothing is cut from the design. The time is bought in four places, and each one carries a cost and a risk you should see before you sign.

### A second shift on site

*An empty store interior under work lights at night*

### A second millwork shop

*Unfinished oak display cabinets in a millwork workshop*

### Lighting and stone by air

*Green marble plinths and black track light fittings*

### Design ahead of the trades

*Terrazzo, green lacquer, oak, steel and marble samples on a white table*

## The risk

Six weeks can be bought. Float cannot. This schedule carries four working days of float where the original carried twenty-three.

## The price

### The acceleration, line by line

All figures in US dollars. The design fee lines are fixed. The fit-out lines are the contractor's and suppliers' estimates, passed on at cost with no markup and invoiced by them.

#### Design fee variation

| Item | Price |
| --- | --- |
| Second designer on specification | $25,300.00 |
| Millwork drawings split into two packages | $13,050.00 |
| Added site visits during double shifts | $9,520.00 |
| Managing the accelerated schedule | $4,787.00 |

#### Fit-out budget increase

| Item | Price |
| --- | --- |
| Second shift and overtime | $86,450.00 |
| Second millwork shop | $41,280.00 |
| Air freight for lighting and stone | $27,930.00 |
| Expedited permit review and inspections | $6,815.00 |

#### Optional

| Item | Price |
| --- | --- |
| Shop inspections in Baltimore | $3,480.00 |
| Opening-week standby | $4,600.00 |

## Revised schedule

### The revised schedule

Every date below assumes a signature by June 25. Each one has a job attached, and none has room to slip by more than a day or two.

### 1. June 28: shops and freight booked

Halden Casework's slot is confirmed with a 40% deposit, and the lighting and stone orders move to air. Both are held for us until this date and no later.

### 2. July 9: millwork drawings frozen

Both shops receive final drawings and the lacquer control sample. After this, a change to any display unit costs days, not dollars.

### 3. July 12: second shift starts

Kelso Dunmore works 6am to 10pm for seven weeks. We are on site Tuesdays and Thursdays, and you get a one-page report every Friday.

### 4. August 30: millwork install begins

Units arrive from Lancaster and Baltimore in four deliveries over two weeks. Lighting is aimed as each wall is finished.

### 5. September 24: store handed to Verrin

Punch list closed by September 20, which leaves the four days of float. Your team then has nine working days to merchandise and train staff.

### 6. October 8: doors open

Six weeks ahead of the original date, with the whole holiday quarter in front of you.

## What stays as agreed

### What stays exactly as agreed

This variation touches time and money. It does not touch the design, the contract or how we work together.

### The design you approved on May 14

Nothing is redesigned, simplified or substituted to save time. The same 38 display units, the same terrazzo floor, the same green lacquer, the same lighting scheme.

If a supplier proposes a substitute to hit a date, it comes to you first, with a sample.

### The original fee and payment schedule

The agreed design fee of $186,400 and its five stage payments are unchanged.

The variation is invoiced separately: 50% on signature and 50% at handover on September 24. Net 30, as now.

### The fit-out contingency

The 8% contingency of $118,400 inside your $1,480,000 budget does not fund the acceleration. It stays where it is, for the things nobody predicts.

It matters more on a schedule with four days of float.

### Who approves orders and changes

Pilar Ostrow approves orders over $10,000 and any change to scope, as today.

On this schedule we ask for answers within two working days, where the contract allows five. A slower answer moves the date, and we will say so the same day.

### What happens if October 8 is still missed

We do not guarantee October 8. Nobody honestly can. If a delivery or an inspection fails and the float is gone, the opening moves by the days lost.

Money already spent on overtime and air freight is not recoverable. Optional lines not yet delivered are not charged.

## Your options

### You can also keep November 19

Keeping the original date is a real option, not a formality. Here is each answer and what it sets in motion.

### Open October 8

Sign below by June 25. It adds $215,132 before options, removes 19 days of float and puts the store in front of holiday shoppers six weeks sooner.

### Keep November 19

Tell us by June 25 and nothing changes. No added fee, no added fit-out cost, 23 days of float, one millwork shop. This variation lapses and the agreed schedule stands.

### Decide after June 25

The second shop's slot and the air freight booking are released on June 28. After that, October 8 cannot be offered at these prices, and may not be possible at all.

## Decision

### Sign to open on October 8

By signing, Verrin approves Variation 03: an added design fee of $52,657, an added fit-out budget of $162,475 and any options ticked above, for an opening on October 8, 2027. We book the second millwork shop and the air freight on June 28. This offer holds until June 25, 2027.

### Prepared by

**Naomi Tindall**
Principal, Tindall Greaves

224 North 3rd Street, Suite 4
Philadelphia, PA 19106
naomi@tindallgreaves.com

### For approval by

**Pilar Ostrow**
VP Retail, Verrin

To keep November 19, reply to Naomi by June 25. There is nothing to sign, and the agreed schedule stands.

### Approve Variation 03

By signing, Verrin approves an added design fee of $52,657, an added fit-out budget of $162,475 and any options ticked above, for an opening on October 8, 2027.