Six weeks early. Fully priced.
Verrin has asked to open its Walnut Street flagship on October 8, 2027, in place of November 19. This variation prices that change and asks for one decision by June 25.
Prepared for
Pilar Ostrow, Verrin
Variation 03
June 21, 2027
Decision by
June 25, 2027
October 8 in place of November 19
On June 15, Pilar Ostrow asked us to bring the Walnut Street opening forward six weeks, so the store trades through the whole holiday quarter.
The request came by email, after Verrin's board approved the earlier date on June 11. It is a sound commercial call and it is achievable. It is not free. The design does not change: 6,200 sq ft over two floors, the scheme you approved on May 14.
What changes is the order and speed of everything after it. Specification runs alongside procurement, the millwork is split across two shops, and the site works a second shift from July 12. If we have any of this wrong, tell us before you read on.
The earlier date in four numbers
Figures in US dollars. The fit-out figure is the contractor's estimate of June 18, passed on at cost.
0 weeks
Earlier opening
$0
Added design fee
$0
Added fit-out cost
0 days
Schedule float left
Where the six weeks come from
Nothing is cut from the design. The time is bought in four places, and each one carries a cost and a risk you should see before you sign.
A second shift on site
Kelso Dunmore Builders runs two shifts, 6am to 10pm, for seven weeks from July 12. Overtime and a second supervisor add $86,450. The risk is quality on the late shift, so we add fourteen site visits and check finishes while they can still be fixed.
A second millwork shop
Sorrel Row Millwork cannot build 38 display units in seven weeks. Halden Casework in Baltimore takes the 16 ground-floor wall units. That adds $41,280. The risk is two shops finishing the same green lacquer differently, so both work from one control sample.
Lighting and stone by air
The track lighting and the honed stone plinths were due by sea in eleven weeks. By air they land in nine days. Freight adds $27,930. The risk is breakage in transit, so the stone order carries 6% spare in place of 3%.
Design ahead of the trades
Specification now runs alongside procurement, not before it. A second designer joins for five weeks so drawings stay ahead of both shops. That is most of the added design fee. The risk is a late change: after July 9, a change to millwork costs days we no longer have.
The acceleration, line by line
All figures in US dollars. The design fee lines are fixed. The fit-out lines are the contractor's and suppliers' estimates, passed on at cost with no markup and invoiced by them.
Design fee variation
Payable to Tindall Greaves, on top of the agreed design fee of $186,400.
Design fee variation
Payable to Tindall Greaves, on top of the agreed design fee of $186,400.
Second designer on specification
22 days at $1,150, June 28 to July 30.
Millwork drawings split into two packages
Senior designer, 9 days at $1,450, coordinated across both shops.
Added site visits during double shifts
14 visits at $680, twice a week for seven weeks.
Managing the accelerated schedule
10% of the three lines above: resequencing, weekly reports, supplier calls.
Fit-out budget increase
Payable to Kelso Dunmore Builders and suppliers, on top of the agreed budget of $1,480,000.
Fit-out budget increase
Payable to Kelso Dunmore Builders and suppliers, on top of the agreed budget of $1,480,000.
Second shift and overtime
Seven weeks, 6am to 10pm, with a second supervisor.
Second millwork shop
Halden Casework: setup, duplicate tooling and a shared control sample.
Air freight for lighting and stone
In place of sea freight, with 6% spare stone.
Expedited permit review and inspections
The city's accelerated review fee and after-hours inspections.
Optional
Tick what you want. The total updates as you go.
Optional
Tick what you want. The total updates as you go.
Shop inspections in Baltimore
Three visits to Halden Casework at $1,160: before lacquer, after lacquer, before dispatch.
Opening-week standby
A designer on the shop floor for the first four trading days, at $1,150 a day.
The revised schedule
Every date below assumes a signature by June 25. Each one has a job attached, and none has room to slip by more than a day or two.
June 28: shops and freight booked
Halden Casework's slot is confirmed with a 40% deposit, and the lighting and stone orders move to air. Both are held for us until this date and no later.
July 9: millwork drawings frozen
Both shops receive final drawings and the lacquer control sample. After this, a change to any display unit costs days, not dollars.
July 12: second shift starts
Kelso Dunmore works 6am to 10pm for seven weeks. We are on site Tuesdays and Thursdays, and you get a one-page report every Friday.
August 30: millwork install begins
Units arrive from Lancaster and Baltimore in four deliveries over two weeks. Lighting is aimed as each wall is finished.
September 24: store handed to Verrin
Punch list closed by September 20, which leaves the four days of float. Your team then has nine working days to merchandise and train staff.
October 8: doors open
Six weeks ahead of the original date, with the whole holiday quarter in front of you.
What stays exactly as agreed
This variation touches time and money. It does not touch the design, the contract or how we work together.
The design you approved on May 14
Nothing is redesigned, simplified or substituted to save time. The same 38 display units, the same terrazzo floor, the same green lacquer, the same lighting scheme. If a supplier proposes a substitute to hit a date, it comes to you first, with a sample.
The original fee and payment schedule
The agreed design fee of $186,400 and its five stage payments are unchanged. The variation is invoiced separately: 50% on signature and 50% at handover on September 24. Net 30, as now.
The fit-out contingency
The 8% contingency of $118,400 inside your $1,480,000 budget does not fund the acceleration. It stays where it is, for the things nobody predicts. It matters more on a schedule with four days of float.
Who approves orders and changes
Pilar Ostrow approves orders over $10,000 and any change to scope, as today. On this schedule we ask for answers within two working days, where the contract allows five. A slower answer moves the date, and we will say so the same day.
What happens if October 8 is still missed
We do not guarantee October 8. Nobody honestly can. If a delivery or an inspection fails and the float is gone, the opening moves by the days lost. Money already spent on overtime and air freight is not recoverable. Optional lines not yet delivered are not charged.
You can also keep November 19
Keeping the original date is a real option, not a formality. Here is each answer and what it sets in motion.
Open October 8
Sign below by June 25. It adds $215,132 before options, removes 19 days of float and puts the store in front of holiday shoppers six weeks sooner.
Keep November 19
Tell us by June 25 and nothing changes. No added fee, no added fit-out cost, 23 days of float, one millwork shop. This variation lapses and the agreed schedule stands.
Decide after June 25
The second shop's slot and the air freight booking are released on June 28. After that, October 8 cannot be offered at these prices, and may not be possible at all.
Sign to open on October 8
By signing, Verrin approves Variation 03: an added design fee of $52,657, an added fit-out budget of $162,475 and any options ticked above, for an opening on October 8, 2027. We book the second millwork shop and the air freight on June 28. This offer holds until June 25, 2027.
Prepared by
Naomi Tindall Principal, Tindall Greaves
224 North 3rd Street, Suite 4 Philadelphia, PA 19106 naomi@tindallgreaves.com
For approval by
Pilar Ostrow VP Retail, Verrin
To keep November 19, reply to Naomi by June 25. There is nothing to sign, and the agreed schedule stands.
Approve Variation 03
By signing, Verrin approves an added design fee of $52,657, an added fit-out budget of $162,475 and any options ticked above, for an opening on October 8, 2027.