Ferrow workplace handover
Levels 5 and 6, Graphite Yard, Minneapolis. Prepared for Renata Hruska at Ferrow Mobility by Brekke Solano Interiors. Issued June 9, 2027.
Level 5, the work floor
84 sit-stand desks in six neighborhoods of 14, each with a shared table and a bank of lockers. Ceiling baffles hold the open floor to a 0.6 second reverberation time, measured on May 18.
Level 6, team and client floor
48 desks in four neighborhoods of 12, the 60-seat all-hands space and the cafe. The folding wall between cafe and all-hands opens in under two minutes with two people.
The connecting stair
Blackened steel with ash treads, cut through the slab at grid line C. It carries most of the daily traffic between floors, so the treads have a hard-wax oil finish that is renewed once a year.
Meeting suite and reception
14 meeting rooms across both floors, from 4 to 16 seats, plus 9 phone booths. Every room has the same table power, display and booking panel, so nobody relearns a room.
What you now own
Title to everything below passed to Ferrow Mobility at substantial completion on May 21, 2027. The live FF&E register lists each item with its asset tag, room number and warranty end date.
Furniture, tagged and registered
132 sit-stand desks, 132 task chairs, 214 meeting and cafe seats, lockers and soft seating. Every item carries an asset tag that matches the register.
Fittings and fixed equipment
Millwork, 9 phone booths, lighting and shade controls, and the folding wall on Level 6. Operating manuals sit in the handover file, sorted by room number.
Files and records
As-built drawings, the 3D model, finish schedule, lighting scenes and every warranty certificate. One shared folder, owned by Ferrow from June 9, 2027.
Spare materials
186 carpet tiles, 12 acoustic baffles, 4 gallons of each wall paint and 2 boxes of floor plank, labeled by finish code in storeroom 5.14.
How each zone works
Each zone was designed for one kind of work. Used that way, the floor stays quiet and the finishes last. These are the short care notes. The full maintenance schedule is in the handover file.
Work neighborhoods
Six on Level 5, four on Level 6, assigned by team. Desks travel between 25 and 49 inches and store four height presets per user. Wipe the laminate tops with a damp cloth only. Solvent cleaners cloud the matte finish and void its warranty.
Meeting rooms
Booked from the room panel or the calendar. An unused booking releases after 10 minutes. Lighting has three scenes: present, call and clean. Tables are oiled ash veneer, so hot cups need coasters and the tops are re-oiled every 12 months.
Phone booths
For calls under 45 minutes, never booked. The fan starts on entry and runs for 3 minutes after exit. A booth that feels warm needs its fan filter changed, which is due every six months. Vacuum the felt walls monthly with a soft brush.
Cafe and all-hands
Seats 60 in rows or 44 at tables. The folding wall needs two people and only travels when the floor track is clear. The counter is sintered stone and takes any neutral cleaner. Replace stool glides when they start to mark the floor.
Quiet library
Northeast corner of Level 5, 12 seats, no calls. The wool carpet here is the only broadloom on either floor. Vacuum it daily, book hot-water extraction twice a year, and blot spills rather than rub them.
The first ninety days
Move-in was Monday, June 7, 2027. Every visit below is already booked with the contractor and the furniture dealer. You need to be on the floor for two of them: July 7 and September 2.
Week one floor support
June 7 to 11. One of us is on Level 5 from 8 to 10 each morning to log issues and reset desks, chairs and lighting scenes as people settle in.
First furniture adjustment
Monday, June 21 and Tuesday, June 22. Two dealer technicians tune every chair and desk, level the tables and swap any arm or caster reported in week one.
Thirty-day defects visit
Wednesday, July 7 at 9 a.m. We walk both floors with you and the contractor and agree the punch list. Anything you log by Friday, July 2 is on it.
Defects closed out
July 12 to 23. The contractor repairs listed items after 6 p.m. so no team loses a working day. We inspect each repair and sign it off in the register.
Second furniture adjustment
Thursday, August 5. Layout changes of up to 10 desks are included, along with a booth ventilation check and a retune of the lighting scenes against real use.
Post-occupancy check
Staff survey from August 23 to 27, then sensor and acoustic readings on Thursday, September 2. You get the report and recommended changes by Tuesday, September 14.
Warranties and their end dates
Construction warranties run from substantial completion on May 21, 2027. Furniture warranties run from delivery on June 2, 2027. Claims go through us until September 30, 2027, then direct to the warrantor named on each certificate.
Construction and installation: ends May 21, 2028
Portage Build Group warrants workmanship and installed materials for one year. That covers partitions, doors, ceilings, paint, flooring installation and plumbing connections. Not covered: damage from moves, impact, or cleaning products outside the maintenance schedule.
Custom millwork: ends May 21, 2029
Two years on the reception desk, cafe cabinetry, lockers and wall paneling, covering joints, hardware and finish failure. Seasonal movement of up to 1/16 inch in solid ash is normal and excluded. Report anything wider.
Task chairs: ends June 2, 2039
Twelve years on frame, mechanism and casters, rated for users up to 300 lb. Mesh and seat foam carry five years, to June 2, 2032. A claim needs the asset tag number and one photo. Northfold Contract swaps the part on site.
Sit-stand desks: ends June 2, 2037
Ten years on frames and tops. Motors, controllers and handsets carry five years, to June 2, 2032. The weight limit is 250 lb per desk, evenly spread. Overloading shows in the controller log and voids the motor warranty.
Lighting and controls: ends May 21, 2032
Five years on fixtures and drivers. The control system and its software carry two years, to May 21, 2029, including remote scene changes. Replacement of a fixture outside the first year excludes labor.
Carpet tile, acoustic products and booths: ends May 21, 2042
Fifteen years against wear on carpet tile, valid only with a documented maintenance record. Ceiling baffles and felt wall panels carry ten years, to May 21, 2037. Phone booths carry three years on structure, glazing and fans, to June 2, 2030.
Who to call for what
One rule: if you are not sure who owns a problem, call Keisha. She routes it and tells you who has it within one working day.
Defects and warranty claims
Keisha Lundgren, aftercare coordinator, Brekke Solano Interiors. 612 555 0142, keisha@brekkesolano.com. First call for anything broken, loose, marked or not working as designed, until September 30, 2027.
Furniture and adjustments
Bea Montoya, service lead, Northfold Contract. 612 555 0177. Chair and desk faults, spare parts and reconfiguration quotes. Have the asset tag number ready.
Base building systems
Hector Arriaga, building engineer, Graphite Yard management. 612 555 0119, answered 24 hours. Heating and cooling, elevators, water, power outages and after-hours access.
Lighting, shades and AV
Signal North AV help desk. 612 555 0163, weekdays 7 a.m. to 6 p.m. Room panels, displays, lighting scenes and shade schedules. Most faults are fixed remotely the same day.
This only confirms you received the pack
The slider below is a receipt and nothing more. It does not accept the works, close the punch list or waive a warranty. Defects you log by July 2, 2027 are still walked on July 7.
Prepared by
Emilio Solano Technical director, Brekke Solano Interiors
212 Fulton Row, Suite 300 Minneapolis, MN 55401 emilio@brekkesolano.com
Received by
Renata Hruska Office manager, Ferrow Mobility
Levels 5 and 6, Graphite Yard, Minneapolis. Questions before you confirm go to Emilio on 612 555 0138.
Confirm receipt of this pack only
By confirming, Ferrow Mobility records that it received this handover pack and access to the handover file on June 9, 2027. This is a receipt, not acceptance of the works. The punch list, the ninety-day visits and every warranty continue unchanged.